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URGENTLY REQUIRED
Responsibilities:
- Supports superiors with diary management;
- When dealing with problems, troubleshooting is necessary as well as initiates the solution and not waiting for the Superior’s direction;
- Build and maintain relationships with internal (e.g superior and colleagues) and external (clients) as well as providing back up support to the office issues;
- Maintain phone coverage/screening calls for superiors ensuring clear and concise messages are taken. Use sound judgment and knowledge of the business to assist with any enquiries, delegate if required to ensure matter is dealt promptly, manage caller expectations regarding return time, call time frames, take accurate and detailed messages;
- Co-ordinate extensive arrangement of travel needs inclusive of itinerary both domestic and international;
- Apply support to superior to input time sheet, reconciliation and submission of expenses, assist with co-ordination of billing process (when it’s needed);
- Support co-ordination of local and/or international VIP visitors;
- Any other duties/works assigned by Director.
Requirements:
- Female, age max 35 years old.
- Candidate must possess at least a Diploma, Bachelor’s Degree, Business Studies/Administration/Management, Economics, Secretarial or equivalent.
- Required skill(s): Microsoft Office especially expertise in excel and power point
- Required language(s): excellent communication in english (Oral & Written)
- Well organized and multi tasking person with pleasant personality
- At least 5 year(s) of working experience in the related field is required for this position.
- Preferably Senior Staffs specializing in Secretarial/Executive & Personal Assistant or equivalent.
- can work under pressure and flexible time
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